Delivering MRO Data Cleansing & Governance Solutions

MRO Data Cleansing & Governance


Delivering MRO Data Cleansing & Governance Solutions

Providing MRO data cleansing & governance services.


Drive your business forward with clean, structured MRO materials data

MRO (Maintenance, Repair, Operations) materials data is a critical building block of the asset information system (EAM/ERP/CMMS). With tens of thousands of MRO part records to manage, it can be difficult — if not impossible — for maintenance, storeroom and procurement operations to keep the data right. Over time, an inconsistent and inaccurate MRO catalog can cause problems across all units of your business. We can fix this! Watch the Video to learn how SwainSmith’s MRO Data Solution can solve your data challenges.

The Benefits of Clean MRO Data

Dirty MRO data can cost your business time and money through inefficiencies like poor reporting, longer equipment repair/downtimes, and delayed maintenance work. A clean, consistent, and complete MRO material master, on the other hand, creates savings for your organization.

Our Data Cleansing Helps You:

  • Reduce purchasing costs
  • Cut equipment downtime
  • Boost maintenance productivity
  • Improve reporting and spend analysis
  • Increase ROI

Our MRO Data Cleansing Services

We help organizations develop world-class MRO material masters. See how we do it:



We identify duplicate records so you have only one catalog entry for each item. This improves reporting and helps you eliminate duplicate inventory.


Spelling and syntax cleanup

We fix typos, spelling mistakes, improper syntax, and other errors so it’s easy to find records when you search for them.


Manufacturer name and item number

We standardize the manufacturer name and number using data from the manufacturer.


Vendor name and item number

We standardize the vendor name and number using available industry information.



We assign commodity and class codes using our unique MRO taxonomies, giving you more ways to segment and analyze your data.

data standards

Data validation

We validate the item against OEM data and provide a link to a PDF spec sheet containing pictures and additional information.

Data Cleaning


We standardize part descriptions using our proprietary Noun, Modifier, Attribute Dictionary containing over 2,600 noun-modifier pairs.

Data Enrichment

Data enrichment

We fill in missing information, such as technical specifications, using data from the manufacturer and industry libraries.


UNSPSC assignment

We match each item with the appropriate UNSPSC code and description, mapping your data to a global standard.

Need help with MRO data governance? Ask about SwainSmith’s Quality Data Manager™!

Once your data is clean, we can help you keep it that way. We provide all of our data cleansing clients with twelve months of complimentary access to our Quality Data Manager™ (QDM) cloud-based software system.

For organizations wanting to clean the data themselves, we also provide web-based access to QDM and our library of over 4,100 noun modifier pairs and classification schemas.

Contact us to learn more about SwainSmith’s Data Quality Manager™.

Slide the button to view dirty data and how we fixed it!

Helping clients master their MRO data since 1997.

Ready to get rid of your dirty MRO data?

Get Free MRO Data Cleansing Today!

Fill out the form below for a complimentary data evaluation, including a free data cleansing sample at no cost or obligation.

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